Careers & Internships

REPORTS TO: President & CEO
COMPENSATION: COMMENSURATE WITH EXPERIENCE
EXEMPT STATUS: SALARIED, EXEMPT
COMMITMENT TYPE: FULL TIME
BASE OF OPERATIONS: ROCKWALL, TX
JOB SUMMARY:
The Executive Assistant at the Children’s Advocacy Center for Rockwall County (CACRC) performs administrative duties for the Chief Executive Officer, including assistance and communication with the Board of Directors, Committee members, donors, partners and staff.

ESSENTIAL FUNCTIONS:

CEO Administration

• Manage, update and maintain calendar of appointments for the CEO
• Complete reports, compose and prepare correspondence of a confidential nature
• Screen calls, take messages and route correspondence
• Manage logistics for Board meetings, committees, and donor events/activities
• Coordinate or order food for meetings as requested
• Prepare Board meeting packets including agenda, minutes, and relevant reports
• Track and maintain Board member materials such as confidentiality forms, conflict of interest statements, background checks, and training records
• Assist with onboarding of new board members and committee members
• Track Board meeting attendance, committee assignments, and rosters
• Assist with Board member engagement, interests and specialties
• Assist with celebrating successes and milestones of board, staff, volunteers, sponsors, and community members
• Maintain files for the Board of Directors information
• Produce, distribute and track calendar of events
• Oversight of background check process
• Support stewardship and donor engagement activities with individuals, corporations, foundations
• Support Blue Tie Guy and Guardian Angel programs
• Draft time-sensitive topics for quarterly newsletter, or public-relations needs

Office Administration

• Coordinate general office supplies (non-program specific) and postage
• Organize or route mail for CACRC staff
• Coordinate Volunteer needs for the CEO

HR Administration

• Update CACRC employee files and organizational charts
• Track required organizational training HIPAA, Security, etc.
• Assist with public relations messaging
• Maintain confidentiality of the CEO office
• Other duties and responsibilities as assigned

JOB REQUIREMENTS AND QUALIFICATIONS:

 Education:

• High School diploma required.
• Bachelor’s Degree preferred.

Experience:

• Proven experience as an Executive Administrative Assistant or other administrative position required.
• Exemplary planning and time management skills
• Able to be tactful and remain collected under tight timelines, pressure, and changing priorities

Knowledge Requirements:

• Advanced skills in current Microsoft Office programs such as Word, Excel, and PowerPoint
• Intermediate internet research skills
• Ability to learn web-based software
• Must possess the ability to read, write, and speak English fluently
• Bilingual (Spanish/English) fluency is highly desirable but not required
• Strong interpersonal skills and ability to maintain professional boundaries
• High level verbal and written communications skills
• Ability to multi-task and work with diverse perspectives
• Possess ability to demonstrate political and business savvy
• Ability to maintain composure and professionalism under pressure of deadlines

Physical Requirements:

• Sitting, standing, walking, bending, stooping, reaching squatting, kneeling, twisting on an intermittent and sometimes continuous basis.
• Able to grasp, push pull objects such as files or file cabinet drawers, and reach overhead.
• Lifting of office materials (up to 25 lbs.)
• Moderate independent travel by private auto required.

Other Information:

• Position involves some evening, weekend, and holiday hours
• Able to maintain confidentiality and present in a positive, professional manner at all times.
• Travel may occasionally be required for educational or business purposes. It is not anticipated that any travel would last more than 2-3 days
• Must have valid driver’s license and proof of liability insurance and reliable transportation
• Expected participation in professional development activities
• Employment is dependent upon the successful completion of a background check, including criminal and DPFS clearances

If you have the qualifications outlined, and are interested in applying for this position, please send a cover letter and resume to: Applicant@rockwallcac.org

The Children’s Advocacy Center for Rockwall County is an Equal Opportunity Employer.